Using the Library

Printing one-sided from Word

1. Click File and then Print... from the dropdown menu
2. In the Print window open the Copies & Pages dropdown menu and select Finishing
3. Open the Print Style dropdown menu and select 1-sided Printing
4. Click Print

Printing one-sided from a PDF

1. Click File and then Print... from the dropdown menu
2. In the Print window click Printer at the bottom of the window
3. When the dialog box pops up saying "The Print Setup dialog..." click Yes
4. In the next window click Show Details
5. Open the Layout dropdown menu and select Finishing
6. In the Print Style dropdown menu select 1-sided Printing
7. Click Print

Below is a PDF of these instructions with images

How to copy onto A4 Acetates on the Library Copiers

Please follow the instructions below to ensure the successful copying onto A4 acetates
(You can't print onto acetate using Secure Print or direct from a USB stick)

• Log into the Copier
• Select Copy from the Home screen
• Lift the top cover and place the original image on top of the glass screen
• Place the A4 acetate into the Manual Feed tray, which is found at the side of the machine

        **Please Note** 
        Keep the paperbacking attached to the acetate 
        Place the acetate paper side up with the seam towards the machine 
        Place one acetate at a time ONLY in the manual feed tray 

• Click Change on the Multi-Purpose Tray screen to select the paper type
• In the Paper Type screen select Transparency from the list
• Click OK
• When you return to the Multi-Purpose Tray screen click OK

If you have any queries please request assistance from Library Staff

Below is a PDF of these instructions with images 

How to copy onto A3 Acetates on the Library Copiers

Please follow the instructions below to ensure the successful copying onto A3 acetates
(You can't print onto acetate using Secure Print or direct from a USB stick)

• Log into the Copier
• Select Copy from the Home screen
• Lift the top cover and place the original image on top of the glass screen
• Place the A3 acetate into the Manual Feed tray, which is found at the side of the machine

        **Please Note** 
        Keep the paperbacking attached to the acetate 
        Place the acetate paper side up with the seam towards the machine 
        Place one acetate at a time ONLY in the manual feed tray 

• Click Change on the Multi-Purpose Tray screen to select the paper type
• In the Paper Type screen select Heavy 1 (106-128 g/m2) from the list
• Click OK
• When you return to the Multi-Purpose Tray screen click OK

If you have any queries please request assistance from Library Staff

Below is a PDF of these instructions with images 

Paper size when printing 

The Library printers will only print on A3 or A4 sized paper. If what you are printing is set to print out on any other paper size, your document won't print. The printer will sound five short beeps and alerts will display at the bottom of the screen saying Check the Status Monitor Screen and Load Paper.

To print your document on A3 or A4 paper press the Status Monitor button (with an eye symbol next to it) on the bottom right-hand corner of the screen. In the Status Monitor Screen select either A4 or A3 paper and click OK. 

If the printer has run out of paper please ask at the Library counter and we will refill it for you. Please don't open the trays yourself.

Reducing image size before printing

Word (text in blue for Mac users)

1. Try printing the pages with images separately.
2. Insert pictures instead of copying and pasting, or dragging and dropping. (click the Insert tab at the top of the page and then select Picture (Photo) Pasted images become bitmap files, which are larger in comparison to Jpegs. 
3. You can also compress the size of the pictures within a document:

• Left click the image.
• Click the picture tools – format tab (Format picture) at the top of the screen.
• Click the compress pictures (compress) icon (Use the drop down arrows to select. Best for sending in email (96ppi))
• Tick Apply only to this picture (selected pictures only) unless you want to apply compression to all pictures in the document.
• Select email – 96ppi (the image quality difference is negligible for images on an A4 page).

You can also reduce the image size in Photoshop before inserting it into the word document.

Photoshop

1. Open the image.
2. Click Image>Image size from the top menus.
3. If you are printing directly from Photoshop or planning to use images in other applications, save the image as a jpeg to ‘flatten’ the image.

If you are still having problems printing, please contact the Service Desk on 3333.

Below is a PDF of these instructions.

Scanning onto and printing from a memory stick

• First insert your memory stick into the MFD and logon to the machine using your card or user number and password.
• Once you have logged onto the MFD select Show All in the top right hand corner.
• To scan a document and store it onto your memory stick select Scan and Store
• To print a document already stored on your device select Access stored Files
• Note: MFD’s are only compatible with PDF or Jpeg files.
• Select Memory Media
• Next select your device and choose the folder you wish save your document to / or print your document from.
• Select Scan or Print in the bottom right corner.
• After choosing your settings press the green button.

Below is a PDF of these instructions with images.