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Teaching Support: Reading Lists & Digitisation

Reading Lists & Digitisation

Reading lists are essential learning and teaching tools, and one of the key ways students will come to access material held in the Library. The Library can help facilitate access to all kinds of material through stock purchase, online database subscriptions and digitisation.

- The Library seek to make all reading lists available via KeyLinks reading list software. This helps students find and access their course reading online, from a single source. 

- Digitised content is preferred. This complements and enriches reading lists, allowing course readings to be accessed electronically. This makes material, particularly readings from print books, accessible to a larger number of students and is ideal for supporting the reading lists of larger cohorts.

Contact your Subject Librarian to share your reading list, to make a digitisation request, to get help with KeyLinks, or if you have any questions. 

Reading Lists

Reading lists are often a student’s first encounter with the resources that support their studies. Following these guidelines, and liaising with the Library, will ensure that resources are accessible to students when they need them. The Library will seek to make reading list items available digitally through eBook purchase and digitisation.

Reading lists can make use of a range of materials, including print books, eBooks, individual book chapters, journal articles, magazine content, films, television programmes and anything else you expect your students to read, watch or listen to over the course of a unit. Digital content should be offered wherever practicable. 
Reading lists are most helpful to students if they are...
  • Accessible - Link to digital content (eBooks, online journal articles, streamable media, digitised course readings) wherever possible to ensure that students have access to their learning materials.
  • Prioritised - make clear by when and for what purpose you are expecting students to read specific items. State the relative importance of reading list items and use any terminology consistently (e.g. core, essential, further, recommended, etc.) 
  • Structured - Organise your reading lists clearly and make the type of resource easily identifiable.
  • Up-to-date - It should be clear to students that they are accessing the most recent version of a reading list, and link to the most recent edition of a text.
  • Timely - so that the Library has time to acquire and make available the required resources. (See the next tab for further information on this).

undefinedWhat is KeyLinks?
KeyLinks is a reading list management system which allows teaching staff to create, curate, organise and manage content in the course reading lists for students to access and use online. It accommodates a wide range of material in physical or online formats within reading lists. KeyLInks also integrates with our library systems, databases and the CLA’s Digital Content Store (used for our scanned extracts from print).

How can I access KeyLinks?
KeyLinks can be accessed online here

What can be included in a KeyLinks reading list?
KeyLinks lists can link to all material that is usually found in course reading lists, including print and eBooks, digitised readings, journal articles, video content, weblinks and more. These lists can be structured and prioritised in any way deemed suitable. Online content (eBooks, digitised readings, journal articles, etc.) is directly linked to via KeyLinks, making it easy for students to access their readings electronically.

Can I edit my reading list once it's been put in KeyLinks?
Yes. The Library encourages all teaching staff to update, maintain and edit their reading lists within the KeyLinks software. For training on the software or if you have any questions, contact your Subject Librarian

Why is there no reading list for my unit in KeyLinks?
This is done on request. Reading lists can be set up in KeyLinks by your Subject Librarian and can be edited and managed by you. Contact your Subject Librarian for assistance. 

To ensure that all materials on your reading list are available in the Library, and available in a way that meets the needs of your student groups (numbers of print copies, provision of eBooks, etc.), send your reading list directly to your Subject Librarian each time you update it.  Subject Librarians can also assist with moving your reading list content into KeyLinks, if this is desired. 

Subject Librarians will generally work from Course and Unit Handbooks. If you provide a reading list to your students in any other way (e.g. a document on your Course Blog, a list at the end of a lecture presentation), be sure you also send this to your Subject Librarian. 

Your reading list must be sent to the Library in good time before the start of a unit, especially if adding new material to your reading list, as orders for new book stock can take several weeks to arrive on the Library shelves and it may not be possible to accommodate new magazine/journal subscriptions at short notice. 

Digitisation for Course Reading Lists

The University holds a licence from the Copyright Licensing Agency (CLA) which allows us to photocopy and digitise material for teaching and reading lists, subject to certain limitations.

To request a digitisation, contact your Subject Librarian with the details.

Scanning must be done by Library staff, who will check each request for copyright compliance. We will also ensure that scans meet accessibility standards, apply optical character recognition (OCR) and check that each scan works with screen reading software for students with disabilities.

The digital copies are then created and uploaded to the Digital Content Store (DCS). The DCS is a web-based solution, designed specifically for librarians, to simplify and speed up the entire digitisation process whilst being legally compliant and meet the reporting requirements of the licence. Access to digitised copies must be made through the KeyLinks reading list or the Course Blog for that specified unit, and only via the stable links provided by the Digital Content Store, to registered AUB students for the duration of their degree programme (or equivalent programme of study). Course organisers must not download scans from the Digital Content Store to make available to students - only links to the Digital Content Store should be provided.

 Subject to strict limitations, digital copies can be made from:

  • An original book, journal or magazine owned by AUB Library.
  • A copyright-fee-paid copy of a chapter / article supplied by an organisation holding a document delivery licence with CLA (e.g. the British Library).
  • A publication in electronic form that has been bought by or is subscribed to by AUB Library (This is subject to the same extent limits as print material and has both geographic limits and copying conditions as well).
  • Free-to-view websites (that are not also free-to-copy) and online resources that AUB subscribes to.

Most material published in the UK (subject to exclusions) is covered by the licence. Material published in other countries is covered if they have opted in to the scanning component of the licence. 

Use the CLA Check Permissions tool to check if your item is included. Put the ISBN, ISSN or Title in the search box. From your search results, select 'Higher Education' from the drop down menu.

The terms of the CLA Licence outline the following restrictions on the proportion of a work that can be copied:

  • one chapter of a book.
  • one article from a journal.
  • one paper from one set of conference proceedings.
  • one scene from a play.
  • one poem/story(not exceeding 10 pages in length) from an anthology.
  • one case of one report of judicial proceedings.
  • or 10% of any of the above (whichever is the greater).

On occasion, a second extract (e.g. another chapter from the book or another 10%) may also be digitised at a cost. If you need a second extract, contact your Subject Librarian to request this. Second extracts may not always be available. 

Copying of individual chapters from books for the purposes of staff reading groups may be done under the terms of the CLA Licence. All scanning must be done by the Library, and must abide by the limits set by the CLA Licence. Chapters may not be scanned and shared by other staff at AUB.

Contact your Subject Librarian for more information about this, or to request a digitisation.

Types of 'Excluded Material' which may not be copied under the licence are works within the following categories:

  • printed music (including the words).
  • maps, charts.
  • newspapers.
  • workbooks, workcards and assignment sheets.
  • any work that the copyright owner has expressly stipulated may not be copied under a CLA Licence.

While the licence may be used to create course packs and collections of readings, it is not intended to be used to create course packs comprising extracts that, as a collection, cover substantively the same material as a standard textbook – even if individual extracts are within the licence limits. For further advice on this, and examples of what should and shouldn't be done with course packs, see the CLA's Good Practice Guide.